Business Support Team Member
ST7214
Cardiff
Monday to Friday, 9am to 5pm
Permanent
£Competitive Salary, DOE
Are you an enthusiastic and driven business support professional, eager for your next role within a busy exciting office?
You will be working as part of the team at a highly respected Chartered Accountancy practice based in Cardiff. The Practice provides bespoke accounting advice and services to business owners nationwide.
Duties and Responsibilities:
o Unlock and open all downstairs shutters each morning – lock every evening.
oMakesureallofficefacilitiesareingoodworkingorder,ifnotcontactrelevantperson(s)to come and deal with any issues – Electrician, plumbers etc.
o Print staff signing sheets for staff to sign in and out everyday
o Keep staff parking rota up to date
o Point of contact for all incoming and outgoing post
o Overseeing general banking duties (recording of cheques, taking payments etc.)
o Meet and greet clients
o Prepare meeting rooms
o Diary management
o Answering calls and transferring to staff
o Filing confirmation statements
o Sending monthly bank audit requests
o Maintain the records cupboard, ensuring the spreadsheet is always up to date
o Setting up new clients on Iris and maintain database
o Booking staff on courses
o Signing packs
o Order stationary and ensure stock levels are sufficient
o Quarterly petty cash spreadsheet
o Uploading documents to in-house CRM
o Clearing old files from CRM when storage space is low
o Manage office printers
o Helping other staff when needed
o Adhoc projects to assist Accounts, Audit, Corporate Finance and partners as necessary to include competent use of Word and Excel
Person Specification:
o Has work extensive experience as a receptionist and or office administrator with good communication skills.
o Is able and willing to take initiative
o Is organised and tidy
o Has good attention to detail
o An excellent telephone manner
o Enjoys dealing with people
o Is confident and can work with total discretion
o An excellent grounding in Microsoft Word, Outlook, Excel, and general Software is essential.