Executive Assistant

Executive Assistant
Caerphilly (Office Based)
Salary - £30k - £40k DOE
Permanent
Full Time (Monday to Friday 8.30am – 4.30pm) – can be negotiable
PEM1102

Our client in Caerphilly is looking for an experienced EA on a permanent basis in Caerphilly.

Essential
• A wealth of EA experience
• Minute taking experience
• Diary management experience
• Excellent communication
• IT savvy and competency in MS business programs
• Excellent and positive telephone manner and the ability to communicate well both internally and externally
• Loyalty, confidentiality and trustworthiness
• Extremely organised

Responsibilities
• Support Trade Director with all secretarial duties, including document control, meeting planning and minute-taking
• Email inbox management and associated activities
• Manage diaries and schedules
• Ensure deadlines are met and reporting from other departments is received in a timely manner
• Liaise with departmental managers to facilitate timely and effective co-ordination
• Assist with interpreting and collating reports and updating strategic reporting dashboard
• Assist with non-business responsibilities for charitable activities as and when required
• Booking and arranging travel, transport and accommodation
• Organising events, venues, and conferences
• Assisting with implementation and maintenance of procedures/administrative systems
• Carrying out specific projects and research;
• Deputising for the Trade Director in case of absence, directing questions or issues to appropriate manager, following up and ensuring resolution. Ensuring reporting and other schedules are met in the Trade Director’s absence
• Analysing department budgets and tracking/monitoring
• Provide basic IT support assistance (backups, etc)
• Take notes in meetings, produce minutes and circulate
• Follow up actions and tasks and ensure completion

If you have a wealth of EA experience and you are interested in this position, please send your CV to us today!