Executive Officer (Welsh Speaking)
Cardiff
Permanent
25,531 - 29,427
PEM7633
Our client is currently recruiting for a fluent Welsh Speaking Executive Officer to join them in Cardiff.
The Executive Officer will provide administrative and executive support for the team and will be the first point of contact for dealing with all communication through the medium of Welsh whether that is via email, telephone or in person (including virtually).
Duties & Responsibilities:
Co-ordinate the selection of members for Committees for meetings / hearings.
Schedule Committee meetings / hearings and ensure their smooth running.
Arrange briefing meetings with panel members, Presenting Officers and legal advisers.
Liaise with all relevant parties due to attend a committee meeting / hearing in order to confirm availability and dates.
Act as Clerk at all disciplinary, suitability and Induction Appeal hearings / meetings (in-person and virtually).
Organise translation services and public access arrangements, as required.
Organise accommodation, refreshments and car hire for members and colleagues, as required.
Assist Team colleagues in assessing cases which contain information provided in Welsh.
Administer casework, as required, in relation to discipline, suitability and Induction appeals.
Maintain individual electronic and paper case files and filing systems.
Assist the Manager in gathering relevant information in relation to specific cases, for example from the police, magistrates’ courts and registered persons / their representatives.
Routinely input information to and update the case management system and casework report.
Work with Practise Manager in organising and delivering Annual and Chairs’ training sessions for Committee members in respect of the fitness to practise work.
Contribute to other administrative and executive work of our client as and when required.
Ensure compliance with relevant legislation including the Welsh language, equality, and data protection regulations.
Undertake any other duties as directed by the manager.
Essential Skills:
· Experience of undertaking an administrative role within a busy environment
· Experience organising meetings and making related arrangements e.g. venue, equipment hire, travel & accommodation etc.
· Experience organising and maintaining electronic and paper filing systems
· Experience of acting as Clerk at Hearings or formal meetings
· Excellent organisational skills with a methodical and structured approach to work with an eye for detail and an ability to prioritise tasks effectively.
· Excellent oral and written communication skills
· Fluent Welsh speaker and ability to work through the medium of Welsh and English
· 2 A Levels or equivalent qualification and/or relevant work experience
· Strong IT skills, including working knowledge of MS Office packages, spreadsheets and databases
· A working knowledge of Data Protection Regulations.