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Medical Secretary

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Medical Secretary

  • Location:


  • Job type:


  • Salary:

    £24000 to £24000

  • Contact:

    St David Recruitment Services

  • Contact email:

  • Contact phone:


  • Job ref:


  • Published:

    16 days ago

  • Expiry date:


  • Startdate:


Medical Secretary



£24K pro rata 3 days/week 22.5 hrs



Our client is looking for a medical secretary join their team, reporting directly to the Medical Director, on a part time basis, 3 days a week (22.5 hours).


Duties and Responsibilities

·         Provide a high quality secretarial and administrative service for the Consultant/Associate Specialist/Team to ensure efficiency in patient care.

·         Record and prepare draft minutes of meetings, specifying decisions made and follow up action required for subsequent approval by the Consultant/Associate Specialist/Team.

·         Transcribe, type and proofread reports, correspondence, forms etc. of a specialized and confidential nature, interpreting administrative policies and decisions and preparing reports as requested.

·         Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.

·         To provide audio and/or copy typing using the Patient Administration System.

·         Deal with telephone and face to face enquiries from all staff groups, patients, relatives, carers; provide information, direct and prioritise queries as appropriate, transcribing and relaying messages accurately and in a timely manner to ensure efficiency and effectiveness of service delivery.

·         To prioritise workload to ensure completion of work.

·         Prepare daily appointment schedule for supervisor; make and confirm appointments; receive and schedule visitors; arrange meetings as required.

·         Appoint Consultant/Associate Specialist/Team referrals to appropriate clinic or arranging admissions to facilitate the patient journey.

·         Manage Consultant/Associate Specialist/Team diary to ensure effective time management.

·         Manage Consultant/Associate Specialist/Team patient files, ensuring information is accurate and up-to-date.

·         Manage Consultant/Associate Specialist/Team mail, responding where appropriate and directing/prioritising to assist in the efficiency of the service delivery.

·         Monitor supplies and reorder as necessary; type requisitions for supplies and payment invoices.

·         To ensure patient confidentiality is observed at all times and abide by the Data Protection Act, logging out of the system after each enquiry.

·         To ensure the safe disposal of confidential waste.

·         To comply with the Health & Safety at Work Act.

  • To observe and maintain current office procedures as well as all national and local policies and issues in relation to both the specific client group and mental health.


Essential Skills


·         A good standard of basic education with regard to numeracy and literacy

·         Customer Care

·         RSA 3 word processing/typing or equivalent

·         Computer literate

·         Audio transcription skills or 2 years experience of audio transcription within a secretarial background

·         Previous experience as a medical secretary

·         Knowledge of medical terminology

·         1 year in public customer service in a frontline position

·         Microsoft Word Processing to intermediate level

·         Customer orientated

·         Approachable

·         Self Assured/Confident in using own initiative, prioritising workload to meet deadlines

·         Ability to work as part of a team and alone with minimum supervision

·         Flexibility and adapt to change

·         Calm under pressure

·         Excellent personal appearance

·         Excellent verbal communicator

·         High standard of accuracy

·         Good Team Player

·         Reliable

·         Flexible

·         Respect of confidentiality and understanding of the Data Protection Act


Desirable Skills


·         Medical Secretarial Diploma

·         Basic First Aid

·         Administration

·         Basic switchboard experience

·         Thorough

·         Creative