Banner Default Image

PA to the HR Director

Back to job search

PA to the HR Director

  • Location:

    Cardiff

  • Sector:

    Business Support & HR

  • Job type:

    Permanent

  • Salary:

    £30k per annum

  • Contact:

    St David Recruitment Services

  • Contact email:

    info@stdavid-recruitment.co.uk

  • Contact phone:

    02920797920

  • Job ref:

    PEM1486

  • Published:

    3 days ago

  • Expiry date:

    2024-11-08

PA to the HR Director
Cardiff Gate (hybrid working) – 2 days in the office, 3 days at home
Salary - £30k per annum
Full Time – 37.5 hours per week (4 days per week also considered)
Permanent

Our client is looking for an experienced PA for the HR Director on a permanent basis based in Cardiff Gate.


Benefits
• Flexi-hours with core working hours between 10am - 12pm and 2pm-3pm.
• 10% employer pension contribution.
• Enhanced family friendly benefits.
• 25 Days annual leave, plus public holidays, with the option to buy up to 5 days additional annual leave.
• Life assurance 4x annual salary.
• Paid volunteering leave.
• Excellent continuous professional development.
• Flexible benefits allowance (1.5% of salary).
• Health and wellness schemes.
• Cycle to Work scheme.
• Discounts on a range of products, including days out.
• Cash back opportunities available from a wide range of retailers.
• Employee Assistance Programme.
• Free on-site car parking.

Essential
• Extensive relevant working experience in a PA position
• Experience with event planning and travel arrangements
• Experience with diary management
• Ability to work at a senior level, showing initiative, understanding of complex issues and confidentiality
• Highly proficient in the use of email, spreadsheets, word processing and presentation software
• Capable of managing complex Excel spreadsheets, running reports and maintaining pivot tables
• Basic Project Management software experience
• Experience of minute taking.
• Highly Organised
• Self-motivated with the ability to work in a fast-moving environment
• Ability to effectively prioritize and execute tasks in a high-pressure environment

Responsibilities
• Manages the HR Director’s appointments, schedules, and electronic calendar to ensure the most efficient use of time. Maintains an up-to-date, accurate and detailed diary / calendar
• Anticipates the HR Director’s work deadlines. Manages access as appropriate and prioritizes and handles all requests with confidentiality, tact and efficiency
• Provides support and coordinates meetings and events, including scheduling, invitations, booking rooms and conference facilities, drafting or collating agendas, preparing and distributing documents and taking minutes
• Works closely and effectively with the HR Director so they are kept well informed of upcoming commitments and responsibilities, following up appropriately
• Edits and completes confidential correspondence, reports and other complex documents to a high professional standard – prioritizing as appropriate
• Manages key deliverable schedules and required coordination with Heads of HR and all HR functional teams
• Plans and manages all travel arrange of the GHRD including transportation, accommodation, visas, expense report submission, clear and concise itineraries, meeting schedules, agendas and related documents ahead of travel
• Plan and co-ordinate Department Townhalls and events
• Sends communications on behalf of the HR Director
• Files and retrieves organizational documents, records and reports
• Creates and maintains departmental records and reports
• Works with Communications to maintain and update the HR Department Page
• Maintains the Sharepoint sites of HR Directorate and HR Leadership Team
• Develop and maintain data on all HR contracts for services and vendors, linking to service/supplier management review cycle, budget process, preferred supplier lists and service level agreements.
• Service Review Process - Prepare and analyze statistics for large contracts on SLAs for review
• Make solid recommendations for service improvements
• Provides high quality representation and develops constructive relationships with senior management and external vendors
• Coordinate annual planning and budget for the HR Department.
• Supports quarterly forecast and monthly reconciliation of HR Department Budget and Expenses for all cost centres on a global basis

If this PA position is of interest, please send your CV to us today.