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Secretary

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Secretary

  • Location:

    Pontypridd

  • Job type:

    Temporary

  • Salary:

    Salary DOE

  • Contact:

    St David Recruitment Services

  • Contact email:

    info@stdavid-recruitment.co.uk

  • Contact phone:

    02920797920

  • Job ref:

    ST7484

  • Published:

    9 days ago

  • Expiry date:

    2021-10-08

​Secretary

Pontypridd

Full time

Salary DOE

Temporary for 2 weeks initially

ST7484

Key Tasks and Responsibilities

• Provide a high quality secretarial and administrative service for the Consultant/Associate Specialist/Team to ensure efficiency in patient care.

• Record and prepare draft minutes of meetings, specifying decisions made and follow up action required for subsequent approval by the Consultant/Associate Specialist/Team.

• Transcribe, type and proofread reports, correspondence, forms etc. of a specialized and confidential nature, interpreting administrative policies and decisions and preparing reports as requested.

• Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.

• To provide audio and/or copy typing using the Patient Administration System.

• Deal with telephone and face to face enquiries from all staff groups, patients, relatives, carers; provide information, direct and prioritise queries as appropriate, transcribing and relaying messages accurately and in a timely manner to ensure efficiency and effectiveness of service delivery.

• To prioritise workload to ensure completion of work.

• Prepare daily appointment schedule for supervisor; make and confirm appointments; receive and schedule visitors; arrange meetings as required.

• Appoint Consultant/Associate Specialist/Team referrals to appropriate clinic or arranging admissions to facilitate the patient journey.

• Manage Consultant/Associate Specialist/Team diary to ensure effective time management.

• Manage Consultant/Associate Specialist/Team patient files, ensuring information is accurate and up-to-date.

• Manage Consultant/Associate Specialist/Team mail, responding where appropriate and directing/prioritising to assist in the efficiency of the service delivery.

• Monitor supplies and reorder as necessary; type requisitions for supplies and payment invoices.

• To ensure patient confidentiality is observed at all times and abide by the Data Protection Act, logging out of the system after each enquiry.

• To ensure the safe disposal of confidential waste.

• To comply with the Health & Safety at Work Act.

• To observe and maintain current office procedures as well as all national and local policies and issues in relation to both the specific client group and mental health.