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Senior Administrator

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Senior Administrator

  • Location:

    Cardiff

  • Job type:

    Permanent

  • Salary:

    £20000 to £23000

  • Contact:

    St David Recruitment Services

  • Contact email:

    info@stdavid-recruitment.co.uk

  • Contact phone:

    +442920797920

  • Job ref:

    PEM014

  • Published:

    13 days ago

  • Expiry date:

    2022-02-11

  • Startdate:

    ASAP

Senior Administrator

Cardiff

Fixed Term Contract – 12 months

Salary £20,000 – £23,000

PEM014

 

 

Our client is currently looking to recruit a Senior Administrator to join their friendly, professional, and dynamic team. This is a fast-paced role for an eager person who will provide support in a variety of areas within the business. This is a varied role for someone who thrives on being the first point of contact when required and able to undertake varied administration duties. The team constantly deals with reactive enquiries; with no two days being the same.

They are looking for someone who is extremely professional with a proactive and enthusiastic attitude, willing to be flexible, and enjoys multi-tasking and providing an excellent travel guidance service.

 

Duties & Responsibilities

Travel

·  Providing a full and up to date international travel advisory service to the company on any Covid related travel and ensuring travellers comply with entry requirements for their destination.

·  Organising international and UK travel arrangements including booking flights, car hire, accommodation, rail tickets and the preparation of travel packs.

·  Arranging visas through CIBT, Embassy or directly with clients.

·  Distributing, collating and tracking Risk Assessments (internal and external).

·  Liaising with Heads of Departments and HR with regards to pending site visits in high risk countries.

·  Arranging clinic appointment for vaccinations, boosters, COVID-19 testing, site visit medication and arranging appropriate site PPE if required.

·         Updating department record and spreadsheet – admin and travel.

Departmental Assistant

·         Formatting of documents; to provide assistance with preparing proposals, compiling draft and final reports, memos and Company letters in accordance with company formats and templates in a timely manner and working to tight deadlines.

·         Assisting with organising conference registration and travel.

·         Tracking updates and formatting of consultant CVs and blurbs.

General Company Administration

·         Dealing with colleague requests quickly and efficiently. It is imperative that technical consultants receive efficient and ongoing support ideally within the GMT/BST timezone (+/- 2 hours).

·         Organising of day-to-day meetings, room bookings, car parking bookings and catering requirements (liaise with reception where required).

·         Providing Reception cover as and when required.

·         Raising purchase orders.

·         Liaising with Reception with regards to various shipments/couriering.

·         Minute-taking for monthly/quarterly meetings on an ad-hoc basis as required.

·         Assisting with company events and hospitality events as required.

 

Essential Skills:

·         Previous experience in a similar role is ideal but not essential.

·         Ability to adapt to a wide variety of assignments including complex travel arrangements.

·         Effective organisation and time management skills with excellent attention to detail.

·         Competent in implementing priorities and managing multiple tasks to a high standard without direct supervision.

·         The ability to interact with people at all levels internally and externally is crucial.

·         Ability to be proactive and reactive, deliver high quality work, work under pressure often to tight deadlines, either working independently or as part of a team.

·         High degree of computer literacy and competent particularly in the use of Microsoft Office Word, Excel and MS Teams.