Welsh speaking Higher Executive Officer
Fixed term contract until Jan 2022
Full-time (37hrs/wk), flexitime
Our client is an independent regulator whose principal aims focus on safeguarding the interests of learners and improving standards of professional conduct within educational settings.
The purpose of the post is to play a lead operational role in administering funding on behalf of the Welsh Government.
Under the direction of the Professional Development and Funding Manager the Higher Executive Officer will:
• Working as part of a team, ensuring that:
o schools confirm who is undertaking Induction;
o information received is input to the funding database and maintained thereafter;
o all financial claims are received and processed according to agreed timescales; and
o funding is distributed to schools and external mentors within agreed financial protocols.
• Play a lead role in developing and updating standard communications and documentation for key stakeholders, including guidance handbooks, proformas and electronic templates;
• Provide a professional enquiry service and help desk facility for practitioners and their establishments, Local Authorities (LAs) and others in respect of the funding, tracking and recording arrangements, and any online provision of professional development recording systems, answering queries accordingly;
• Undertake a range of administrative duties including maintenance of electronic and hard copy filing systems, preparing and issuing correspondence and updating and maintaining databases.
• Work with the Professional Development and Funding Manager to ensure that effective I.T. systems are in place, maintained and further developed as necessary;
• Develop standard and ad-hoc reports to generate summary data using database query software. Also prepare statistics on the Funding Programme for senior management and other key audiences;
• Take a lead role in working with the Finance team to ensure that:
o financial claims are processed appropriately;
o anticipated and actual expenditure is monitored;
o financial systems and controls are implemented robustly;
o monthly and annual reconciliation processes are in place and followed;
• Play a lead role in proactively marketing the funding arrangements and online provision of professional learning recording systems to ensure that practitioners and their establishments fully understand their funding entitlement for induction and the access to the online professional learning systems. This will include making presentations to large key stakeholder groups.
• Work with the Manager-Professional Development and Funding team on the ongoing development and implementation of the PLP
• Work with Welsh Government policy officials and stakeholder groups to ensure the PLP is designed to meet the needs of all registrant groups
• Working with software developers project managing the development and testing of any work undertaken.
• Deputise for the Professional Development and Funding Manager as required;
• Assist the Manager with the day-to-day supervision of other team members, ensuring objectives are met and an efficient and effective service is delivered; in addition the HEO will deputise for the Manager in their absence.;
• Liaise with and assist colleagues as required, to ensure that the Professional Development and Funding Team can achieve its objectives;
• Contribute to other administrative and executive work as and when required;
• Ensure compliance with relevant legislation including the Welsh language, Equality and General Data Protection regulations; and
• Undertake other duties as directed by the Professional Development and Funding Manager, as commensurate with the post and grade.
• 2 A Levels or equivalent qualification and/or relevant work experience
• Strong IT skills, including working knowledge of databases and reporting software
• Experience developing and maintaining detailed administrative processes
• Experience producing standard and ad-hoc reports and preparing statistical data
• Experience of delivering presentations / demonstrations to a range of stakeholders
• Excellent customer service and problem solving skills
• Excellent oral and written communication skills
• Excellent time management skills with a highly methodical approach and an ability to prioritise work to meet specific deadlines
• Fluent in written and spoken Welsh
• UK driving licence and ability and willingness to travel
• Excellent interpersonal skills and the ability to support and motivate others
• An understanding of the Induction and professional development arrangements for teachers in Wales