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Secretary

  • Location:

    Cardiff

  • Job type:

    Contract

  • Contact:

    Julie Morgan

  • Contact email:

    info@stdavid-recruitment.co.uk

  • Job ref:

    ST7272

  • Published:

    about 1 month ago

  • Expiry date:

    2021-04-09

  • Startdate:

    ASAP

Secretary/Senior Administrator

12mth fixed term contract

Cardiff city centre

£20-23Kpa dep exp

ST7272


We are currently recruiting for an experienced Secretary and Senior Administrator to join a fast-paced team in their busy city centre offices.  This is 12 month Fixed Term contract to start immediately.  Previous minute-taking and diary management skills are essential.  


This is a fast-paced administration/secretarial role for an eager person who will provide support in a variety of areas within the business. This is a varied role for someone who thrives on being the first point of contact when required and able to undertake varied administration duties. 

We re looking for a Secretary/Senior Administrator who is extremely professional with a proactive and enthusiastic attitude, willing to be flexible, and enjoys multi-tasking and providing excellent administration support.  The successful candidate will have worked as a Secretary / Senior Administrator previously and be able to demonstrate the ability to cope with a heavy and varied workload.  


Main Duties to include:

  • Secretarial and administrative support

  • Formatting of documents and producing letters.

  • Organising meetings

  • Assisting with organising conferences and travel..

  • Arranging visas through CIBT, Embassy or directly with clients.

  • Arranging clinic appointment for vaccinations, boosters, COVID-19 testing site visit medication and arranging appropriate site PPE if required.

  • Updating department record and spreadsheet – admin and travel.

  • Organising of day-to-day meetings, room bookings, car parking bookings and catering requirements 

  • Providing Reception cover as and when required.

  • Setting up department conference calls and purchase orders.

  • Liaising with Reception with regards to various shipments/couriering.

  • Minute-taking for monthly/quarterly meetings on an ad-hoc basis

  • Support to the Marketing team


·Hours of Work:09:00 – 17.30, Monday to Friday, with a 30-minute lunch break (40 hours per week)

·Length of contract:12 months commencing ASAP

·Salary:depending on previous experience +Pension + Benefits