12mth fixed term contract
Cardiff city centre
£20-23Kpa dep exp
We are currently recruiting for an experienced Secretary and Senior Administrator to join a fast-paced team in their busy city centre offices. This is 12 month Fixed Term contract to start immediately. Previous minute-taking and diary management skills are essential.
This is a fast-paced administration/secretarial role for an eager person who will provide support in a variety of areas within the business. This is a varied role for someone who thrives on being the first point of contact when required and able to undertake varied administration duties.
We re looking for a Secretary/Senior Administrator who is extremely professional with a proactive and enthusiastic attitude, willing to be flexible, and enjoys multi-tasking and providing excellent administration support. The successful candidate will have worked as a Secretary / Senior Administrator previously and be able to demonstrate the ability to cope with a heavy and varied workload.
Main Duties to include:
Secretarial and administrative support
Formatting of documents and producing letters.
Assisting with organising conferences and travel..
Arranging visas through CIBT, Embassy or directly with clients.
Arranging clinic appointment for vaccinations, boosters, COVID-19 testing site visit medication and arranging appropriate site PPE if required.
Updating department record and spreadsheet – admin and travel.
Organising of day-to-day meetings, room bookings, car parking bookings and catering requirements
Providing Reception cover as and when required.
Setting up department conference calls and purchase orders.
Liaising with Reception with regards to various shipments/couriering.
Minute-taking for monthly/quarterly meetings on an ad-hoc basis
Support to the Marketing team
·Hours of Work:09:00 – 17.30, Monday to Friday, with a 30-minute lunch break (40 hours per week)
·Length of contract:12 months commencing ASAP
·Salary:depending on previous experience +Pension + Benefits