Legal Secretary ( Family)
Newport
Permanent
Full time
£19K
PEM7616
Our client is looking for a hard-working conscientious candidate who is well suited to a fast-paced working environment. This vacancy is within the Family Department:
To support fee earners by ensuring all routine administrative processes are managed along with managing diary commitments.
To prepare correspondence through audio typing and word processing.
To deal with routine post, drafting straightforward replies as appropriate.
To administer filing including daily filing, opening, closing storage and retrieval of client files in accordance with the procedures contained within the office manual
Resolving debit or credit balances on files enabling them to be closed
To ensure protocols are in place to protect the confidentiality of both the firm’s and clients’ documentation and information.
To manage diaries, take minutes of meetings and circulate as appropriate.
To prepare mail and enclosures for dispatch.
To ensure that all necessary photocopying is carried out.
To provide support to other secretaries as required.
To provide guidance to junior and temporary secretaries as required.
To attend to clients providing support in a professional and friendly way and ensuring the firm’s standards for client care are maintained.
To deal with clients queries whenever possible and referring matters to the fee earner as and when necessary.
Under supervision, to carry out basic fee earner duties such as taking detailed client instructions, drafting basic business letters that do not contain legal advice and managing flies requiring little or no technical fee earner input